Big weddings bring big love—and big logistics. From seating charts to RSVP chaos, here’s how to wrangle the crowd.
1) Venue Fit
- Capacity: Confirm the venue can handle your numbers with fire code limits.
- Parking + shuttles: Big guest counts = transport planning.
2) Invitations & RSVPs
- Digital RSVPs: Cuts postage and data entry.
- Clear deadlines: Build a cushion for late responders.
- Meal choices: Track dietary restrictions efficiently.
3) Seating & Flow
- Assigned seating: Smooths catering service.
- Table sizes: Mix rounds and longs to fit the space.
- Traffic flow: Wider aisles and extra bars reduce bottlenecks.
4) Guest Experience
- Welcome tables: Extra staff for check-in.
- Restrooms: Adequate stalls = happy guests.
- Entertainment: Large dance floors and varied music keep energy balanced.
5) Staffing
- Catering ratio: 1 server per 10–12 guests.
- Bar service: At least 1 bartender per 75 guests.
- Security: Helpful for crowd control at big events.
Large Wedding Checklist
- Venue holds your full guest list
- Transport + parking covered
- RSVP system streamlined
- Catering/bar staff ratios confirmed
- Traffic flow + restrooms accounted for